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Presentation Template For Process Flow

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Process Flow

Transcript: Both Name of Beneficiaries 1. Dapat ay kumpleto ang lahat ng mga sumusunod na dokumento: Mae Rosell Talaue LIHAM / Letter of Request from ISF 3 - 5 Days P 2,718,000.00 Juana M. Dela Cruz LIHAM NG APEKTADONG INFORMAL SETTLER FAMILIES FORM Signature of Ms. Juvy Liquidation (Admin Part) 5. Disbursement Voucher. For signature of Asec. JV. 3. Inform Ms. Juvy regarding disbursement activity. Financial Disbursement Form Updates for Financial Disbursement Form Petty Cash Voucher Barangay Certificate / Proof of Billing OLD Disbursement 1. Bago mag-disburse, kailangang nakasulat sa Log book sa vault ang DATE ng disbursement at AMOUNT na dadalahin. Acknowledgment Receipts Initials of Sir Rolly and Ms. Joyce 2. Pagkatapos ng disbusement, isusulat ulit sa log book ang ACTUAL Number ng disbursement at bilang ng RETURN. Cash Advance 4. Submit to accounting with prepared Disbursement Voucher. For signature of Ms. Meriel. 151 ISF x 18,000.00 1. Bago tanggapin ang liquidation, kailangang may Financial Disbursement Form, Liham at List of ISF. 2. Pagkatapos masuri ang liquidation at wala ng mali, kailangang my initial ang admin sa pangalan ni Ms. Joyce bago papirmahan. Habang nagpapapirma, ginagawa na ang photocopying at scanning ng mga dokumento ng liquidation. Batasan Hills, Quezon City Mae Rosell Talaue 10 / 7 / 2014 1. Request for cash advance. ASECs Signature Structural Map /photos before and after structure dismantling Photocopy of 1valid ID with three (3) specimen signatures 4. Submit LIQUIDATION the following day. 2. Kailangan din na malinaw kung: ilan ang Bilang ng ISF Beneficiaries na mabibigyan ng assistance (Php 18K); petsa ng disbursement activity at; Total amount to be disbursed. Name of Beneficiary NEW Process Flow Signature over Printed Name 3. Submit to Budget with prepared BUR. For signature of Ms. Zen. 2. Letter of request signed by Asec. JV goes thru Budget, Accounting, Cash, Finance, Asec. Rod then final signature by Usec. Matt for approval. Juan A. Dela Cruz Juana M. Dela Cruz 3. Palaging tandaan na lagyan ng pangalan at pirmahan kung kaninong AS ang request na PCV. NEW List of ISF Signature over Printed Name 1. Kailangan sa Petty Cash Voucher (PCV) ay laging may kasamang LIST o LISTAHAN ng ISF Beneficiaries galing sa NHA/DILG and endorsement signed by DILG. OLD Juana M. Dela Cruz October 9, 2014 Reloc. Site Habitat Navotaas Socialized Housing, Brgy. Tanza, Navotas City 6. All documents to be submitted to Cash. For processing of cheque Juan A. Dela Cruz Petty Cash Voucher Signature DSWD ISF - PCO Liquidation

Process Flow

Transcript: Arrange a meeting with the customer to further discuss the request Establish the need Attempt to add value to the request Manage expectations Project Team Feedback Testing Training for all Inside Sales Reps & Team Leaders Training program to be created by the Quality & Training team Classroom training to be carried out prior to the launch of the new screen A request from an Inside Sales Manager to change a screen on Salesforce Meeting Launch Provided that all deadlines have been met by the Project Team, the new screen will be launched live within Salesforce on time Key stakeholders will be informed that the new screen has been launched and is now live Arrange another meeting with the customer to update them with the progress of the request Timescales Cost Implications Barriers Future Reporting Completion Assemble a project team of stakeholders Customer Services Inside Sales Quality Arrange regular meetings to discuss: Ideas Barriers Produce a Gantt Chart for the Project Team to ensure that deadlines are being met. Feasibility Check Contact Salesforce to discuss whether the request is possible Discuss any possible barriers that may occur If there are cost implications, a meeting with the budget holder at the BSC will need to be arranged On completion get agreed sign off from the entire Project Team Was the process completed on time? Were there any deadlines missed? Was the process completed to specification? Were the customers needs fully met? Stakeholder Engagement All members of the Project Team will be involved in the testing of the new screen Inside Sales MIS Quality & Training The look and feel of the new screen will start to take shape Training Request Send out communication regarding the change to all key stakeholders The Enablers Customer Service Quality Team Sales Ops Europe Set up Webex with Salesforce & stakeholders to discuss any concerns that have arisen Receive request from Inside Sales Manager to change a screen on Salesforce Add 'Order Taken' & 'Measure Taken' option to the Activities screen Arrange a final meeting with the customer to ensure that the new screen is meeting their initial need Run reports Provide insights & analysis Get their feedback Jordan Avis Process Flow

Process Flow

Transcript: step 1: extractors processors the jars and bottles of coconut oil are taken to grocery and other stores. service firms people grow coconuts on big tree farms, which are farms that grow raw food products that include, cacao, coconuts, coconut sugar, cashews and palm sugar. Coconut oil is product that people use for hair, skin and food. the coconuts are taken and the shells are taken off of them, so they can be brought to the manufacturers. pickers come to the farm and take the coconuts off the trees. manufacturers Process Flow the stores sell the coconut oil off to people. Spectrum Virgin Coconut Oil Coconut Oil step 2- producers the oil from the coconuts are extracts and put into bottles and jars.

Process Flow

Transcript: Indication: For the preventive and treatment of iron deficiency due to inadequate diet, malabsorption, pregnancy, parasitic infection and/or less blood. Indication: To relief of minor aches and pains of muscles and joints associated with simple backache, arthritis and rheumatic conditions. Indication: For cough control and to alleviate nasal stuffiness, sneezing, lachrymation and bronchial congestion. NILCO SYRUP Indication: For the treatment of bacterial otitis extern by E. Coli, Heamophilus, Influenza, Staphylococci, Morax-Axengeld Diplobacillus, proteus morgana and pseudomonas pyocynea. IRON TABLET Process Flow Idaman Pharma Manufacturing Sdn Bhd (IPMSB) -Nur Safinaz Binti Mukhtar- DERMASAFE OINTMENT ENCLOR EAR DROP

High-Level Process Flow Template

Transcript: Final Thoughts and Recommendations Key Takeaways A comprehensive overview of the importance of high-level process flows and key recommendations for creating effective templates. The final thoughts and recommendations on creating and utilizing high-level process flows as effective templates underscore the significance of clear communication and structured workflows in business processes. Recommendations for Implementation To ensure successful implementation, it is recommended to involve cross-functional teams, conduct regular reviews, and incorporate feedback loops for continuous improvement. Implementing Process Steps Clarity in Process Steps Ensuring clarity and precision in each step of the process is crucial for successful implementation. Each process step must be clearly defined and unambiguous to avoid confusion or errors in implementation. Precision and Accuracy Precision in each step ensures efficiency, while accuracy guarantees the desired outcomes are achieved consistently. Customizing Your Template Tailor your process flow template to meet your specific requirements and objectives effectively. Adapting Components Feedback Loop Integration Flexibility in Structure Modify and adjust each component of the process flow to align with your unique business processes and goals. Maintain flexibility in the structure of your process flow template to accommodate changes and updates as needed, ensuring adaptability over time. Incorporate a feedback loop system to gather input from users and stakeholders to continuously improve and refine the process flow. Automation Opportunities Personalizing Visuals Visual Representation Incorporate personalized visuals and graphics to enhance the overall look and feel of your process flow template, making it more engaging and impactful. Identify automation opportunities within the process flow to reduce manual tasks and increase efficiency in operations. Utilize visual representation techniques such as flowcharts and diagrams to make the process flow easily understandable for all stakeholders. Simplify and Streamline Define Clear Objectives Designing Your Process Flow Simplify and streamline the process flow by removing unnecessary steps and focusing on the essential elements to enhance efficiency. Start by defining clear objectives and outcomes of the process to ensure alignment with the overall goals of the organization. Tips for creating an effective high-level process flow template are crucial for clarity and efficiency in visual communication. Benefits of Process Flows Enhanced Decision-Making Process flows streamline communication, simplify complex processes, and reduce errors. Clear process flows empower informed decision-making by providing a systematic overview of tasks and dependencies. The Significance of Process Flows Process flows play a crucial role in enhancing efficiency and clarity in workflow management. Optimizing Process Flow Continuous optimization of the high-level process flow is essential to streamline operations, reduce bottlenecks, and enhance overall performance in organizational processes. Ensuring Consistency Interdependence of Components Components Overview High-Level Process Flow Template Maintaining consistency across components in a high-level process flow is critical for standardization, quality assurance, and sustainable operational practices within an organization. The interconnectivity between components in a process flow highlights the dependencies and interactions that influence the overall efficiency and effectiveness of the workflow. A high-level process flow includes key components such as tasks, decisions, and outcomes that drive the flow from start to finish. Process Steps Importance Overview of Process Flow Template Key Elements of High-Level Process Flow Each component in a high-level process flow plays a crucial role in achieving operational efficiency and enhancing productivity in organizational workflows. Understanding the components of a high-level process flow is essential for effective implementation and optimization. The process flow template is designed to streamline operations and enhance efficiency through visual representation of key steps. Introduction to Process Flow Template A comprehensive visual template with 10 process steps Introducing a comprehensive and efficient process flow template for organizational use.

PROCESS FLOW

Transcript: Grain elevator Unloading at farm Grain elevator Despatch Grain Processor Internal Processes Storage and Handling Grain Processor CONTAINER FARMER Storage and Handling FARMER (First linkage of the GSP) Unique Code generation of stored/harvested grain (Using lat-Long-altitude) GRAIN CART Identification as Physical item GRAIN CART Container (Wagon) Unloading at Farm Unloading at Farm Storage and Handling Storage and Handling Grain Elevator Grain Elevator Grain Processor Grain Processor Storage and Handling Storage and Handling "n" number of internal processes Internal Processes Internal Processes Lot identified storage Lot identified storage Storage and Handling Storage and Handling Grain Processor Grain Processor Storage and Handling Storage and Handling "n" number of internal processes Internal Processes Internal Processes Lot identified storage Lot identified storage Grain elevator Grain elevator Grain Processor Grain Processor Storage and Handling Storage and Handling "n" number of internal processes Internal Processes Internal Processes Lot identified storage Lot identified storage Storage and Handling Storage and Handling Grain Processor Grain Processor Storage and Handling Storage and Handling "n" number of internal processes Internal Processes Internal Processes Lot identified storage Lot identified storage

Process Flow

Transcript: PROCESS FLOW Visio Mapping Assign Owners to Steps FINANCE Project MGR CEO Analyze data points begin to walk through process labelling steps Place an order of operations on data Add time line to process steps Collect Steps Review all steps of parties involved in transaction

Process Flow

Transcript: Make projections with the draft payroll for the new client. Invoice and collect funds to facilitate payments as per the contract Prepare and make pyments once the final payroll is approved as per deadlines Contact Person: Martha Maina martha.maina@cdl.co.ke Administration Station Breakdown Start LEGAL PAYROLL Drafting and sharing of contract and SLA with BDM and the client as guided by BDM. Custodial services of the signed contract remain at Legal. Sharing the SLA / contract summary with Administration and operations Same day it is signed. Contact Person: Alex Musyoki alex.musyoki@cdl.co.ke Source For Business Leads Negotiate with clients on the terms of service work with Legal to have the contract and SLA drafted , discussed with the client and Signed Contact person: Chris Mugambi bdm@cdl.co.ke BUSINESS DEVELOPMENT Process Flow Human Resource Directors End Draft the contracts as per the terms given and share them for signature with the directors same day Draft Salary advise letters and share them for signature with the directors same day Contact person: Benjamin Ontunya hrm@cdl.co.ke Review and sign the contrcts and salary advises same day Contact Person: Patrick Ngahu patrick.ngahu@cdl.co.ke Review the SLA from legal and ensure that all requirements of the contract are met. i.e supervision ,medicals,compliance Folow up to ensure delivery of service at client sites Contact Person: David.Chege@cdl.co.ke FINANCE REGISTRY Receiving contract summary from Legal same day it is signed. Creating the new hires and assigning payroll numbers Sharing with registry the details of the new staff to open their files and tracking this activity Contact Person: Thomas Kamau thomas.kamau@cdl.co.ke OPERATIONS Receive the advises from Rregistry and input them in the system same day. Draft the payrolls and share for approval and invoicing as per contract Share final payroll for billing and payment and also issue payslips upon approval Contact person: Felix Mugo felix.mugo@cdl.co.ke Receive details from Administration on new hires ,open files immediately and share with HR Check on compliance of the staff and highlight anything missing from this files This is same day service Share with payroll advises same day upon signature and also dispatch to operations the signed letters Contact Person: Aaron Maina registry@cdl.co.ke

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