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Meeting Minutes

Transcript: Meeting Minutes By: Group 3 ABOUT The “Minutes” in here doesn’t refer to the measure of time . It refers to the ‘’minute’’ (mīˈn(y)o͞ot) notes taken during the meeting . It must include the ff. Details: • Decisions made • Next steps planned • Identification and tracking of action items MEETING MINUTES  Serves as a reference point for: • When the meeting’s outcomes impact other collaborative projects within the organization • Serves to notify individuals of tasks assigned  It is a tangible record for the participants .  A source of information for those who were unable to attend.  Usually done by the Secretary/Minutes Taker 5 ESSENTIAL STEPS A well-planned meeting helps ensure effective meeting minutes. For easier minute taking, the minutes-taker could work with the Chair to create a document format that works as an agenda and minutes outline as well. 1.) PRE-PLANNING The meeting agenda can be used as a guide/outline and provides information that includes: • The names of all the meeting attendees, including guests or speakers • Documents that are sent out with the agenda or handed out in the meeting It is also important to ask the chair of the committee/board what they expect of your role and the details in the minutes. Before taking notes, it is important to know what kind of information you need to record It usually includes the ff: • Date and time of the meeting • Names of the meeting participants and those unable to attend (e.g., “regrets”) • Acceptance or corrections/amendments to previous meeting minutes 2.) RECORD-TAKING AT THE MEETING • Decisions made about each agenda item, for example: o Actions taken or agreed to be taken o Next steps o Voting outcomes o Motions taken or rejected o Items to be held over o New business o Next meeting date and time  Tips that might help your note taking • Create an outline • Check-off attendees as they enter the room • Record decisions or notes on action items • Ask for clarification if necessary • Don’t try to capture it all • Record it Once the meeting is over, write the minutes as soon as possible while everything is still fresh a.) Be Objective • Include a short statement of each action taken by the board and a brief explanation of the rationale for the decision • When there is extensive deliberation before passing a motion, summarize the major arguments 3.) MINUTE-WRITING/TRANSCRIBING  b.) Write in the same tense throughout  c.) Avoid using names except for motions or seconds  d.) Avoid inflammatory or personal observations  e.) Review your outline, ensure that all decisions, actions and motions are noted  f.) Add additional notes, clarify all points raised, if necessary  g.) Edit to ensure brevity and clarity, for easy reading As the official ‘’minutes-taker’’ or secretary, your role may include the dissemination of the minutes, but it must first be reviewed by the chairman The minutes are usually shared online which is great for paperless sharing process: • Sharing via cloud- when the organization uses a cloud-based membership system • Sharing via google docs • Sharing via email 4.) DISTRIBUTION OF MEETING MINUTES  Tools for Meeting Minutes: • Google Docs • OneNote (for Microsoft Users) • Evernote • Meeting Mix • Textpad/TextMate • Agreedo 5.) FILING OR STORAGE OF MINUTES FOR FUTURE REFERENCE • Once revisions are made by committee and board, they must be stored for future reference • It can be stored via online (Google Docs, SkyDrive) • Can be backed up on an external hard drive • Hard copies may be printed and stored • Provided to a staff member/chair for filing THE END

Meeting Minutes

Transcript: Why Meeting Minutes Matter Meeting minutes are important. They capture the essential information of a meeting decisions and assigned actions. They keep attendees on track by reminding them of their role in a project and clearly define what happened in a group session. What most people don’t know is that meeting minutes shouldn’t be an exact recording of everything that happened during a session. Minutes are meant to record basic information such as the actions assigned and decisions made. they can be saved and used for reference or background material for future meetings relating to the same topic. The Role of the Minute Taker Any person who attends a meeting may be asked to do this. Traditionally secretaries sat quietly taking notes, but chances are you will be expected to take part in the meeting AND take notes. Your role as minute taker can affect how you interact during the meeting. the minutes will serve as an official record of what took place during the meeting, you must be very accurate. Choose Your Weapon Wisely! There are plenty of gadgets to help you take better notes, just make sure you pick the right tool for yourself. Make sure your tool of choice is in working order and have a backup just in case. Decide how you will take notes, i.e. pen and paper, laptop computer, or tape recorder. Top Tip - Always take a backup pen and paper! Standard Meeting Minute Template Meeting minutes normally include these elements as standard; Note the time the meeting begins. Time, date and venue. Attendees present and attendees missing Key outcomes from the meeting - decisions made, actions agreed and open issues. Note the ending time of the meeting. During the meeting Don’t try to record notes verbatim it’s not necessary. Minutes are meant to give an outline of what happened in the meeting, not a record of who said what. Focus on understanding what’s being discussed and on recording what’s been assigned or decided on. After the meeting Type up the minutes as soon as possible after the meeting, while everything is still fresh in your mind. Include the name of organization, name of committee, type of meeting (daily, weekly, monthly, annual, or special), and purpose of meeting. When you finish typing the minutes, ask the meeting lead to review the document for errors. Send the final copy of the minutes to attendees right away. Keep a copy of the notes (and the template) for yourself in case someone wants to review them later. Recording meeting minutes ensures that the decisions and actions resulting from a meeting aren’t lost or forgotten. By taking the time to record proper meeting notes you’ll make sure the time and effort that goes into a meeting isn’t wasted. Minutes Pass around an attendance sheet. Top Tip - Remember who said what by making a named seat plan at the start of the meeting when introductions are made, and referring to it as necessary.

PowerPoint Game Templates

Transcript: Example of a Jeopardy Template By: Laken Feeser and Rachel Chapman When creating without a template... http://www.edtechnetwork.com/powerpoint.html https://www.thebalance.com/free-family-feud-powerpoint-templates-1358184 Example of a Deal or No Deal Template PowerPoint Game Templates There are free templates for games such as jeopardy, wheel of fortune, and cash cab that can be downloaded online. However, some templates may cost more money depending on the complexity of the game. Classroom Games that Make Test Review and Memorization Fun! (n.d.). Retrieved February 17, 2017, from http://people.uncw.edu/ertzbergerj/msgames.htm Fisher, S. (n.d.). Customize a PowerPoint Game for Your Class with These Free Templates. Retrieved February 17, 2017, from https://www.thebalance.com/free-powerpoint-games-for-teachers-1358169 1. Users will begin with a lot of slides all with the same basic graphic design. 2. The, decide and create a series of questions that are to be asked during the game. 3. By hyper linking certain answers to different slides, the game jumps from slide to slide while playing the game. 4. This kind of setup is normally seen as a simple quiz show game. Example of a Wheel of Fortune Template https://www.teacherspayteachers.com/Product/Wheel-of-Riches-PowerPoint-Template-Plays-Just-Like-Wheel-of-Fortune-383606 Games can be made in order to make a fun and easy way to learn. Popular game templates include: Family Feud Millionaire Jeopardy and other quiz shows. http://www.free-power-point-templates.com/deal-powerpoint-template/ Quick video on template "Millionaire" PowerPoint Games Some games are easier to make compared to others If users are unsure whether or not downloading certain templates is safe, you can actually make your own game by just simply using PowerPoint. add logo here References Example of a Family Feud Template PowerPoint Games are a great way to introduce new concepts and ideas You can create a fun, competitive atmosphere with the use of different templates You can change and rearrange information to correlate with the topic or idea being discussed. Great with students, workers, family, etc. For example: With games like Jeopardy and Family Feud, players can pick practically any answers. The person who is running the game will have to have all of the answers in order to determine if players are correct or not. However, with a game like Who Wants to be a Millionaire, the players only have a choice between answers, A, B, C, or D. Therefore, when the player decides their answer, the person running the game clicks it, and the game will tell them whether they are right or wrong.

PowerPoint Game Templates

Transcript: Conservation of fishing cat Introduction of fishing cat Health: Fishing cats are susceptible to carnivore protoparvovirus, a disease known to kill them. This disease significantly damages the kidney, spleen and gastrointestinal tract of the body. The fishing cat is also vulnerable to diseases and medical conditions such as feline hemoplasmas, transitional cell carcinoma and canine distemper virus. Conservation Threats Wild life Shamim khan 2225138043 Bs Zoology 2022-2026 Since 2016, the fishing cat is listed as a vulnerable species on the IUCN Red List, as the global population is thought to have declined by around 30% in the years 2010–2015; the destruction of wetlands and killings by local people are major threats to the fishing cat.[1] The destruction of wetlands includes increased pollution or conversion for agricultural use and human settlements. The conversion of mangrove forests to commercial aquaculture ponds is a major threat in Andhra Pradesh, and in some places fishing cats are killed. Over-exploitation of local fish stocks and retaliatory killing by local people are also significant threats. The fishing cat is included on CITES Appendix II and protected by national legislation over most of its range. Hunting is prohibited in Bangladesh, China, India, Indonesia, Myanmar, Nepal, Pakistan, Sri Lanka, and Thailand. Hunting regulations apply in Laos. In Bhutan, Malaysia, and Vietnam, it is not protected outside protected areas, and no information is known about its legal protections in Cambodia. It is the state animal of the Indian state of West Bengal. Its survival depends on protection of wetlands, prevention of indiscriminate trapping, snaring and poisoning. fishing cat The fishing cat (Prionailurus viverrinus) is a medium-sized wild cat of South and Southeast Asia. It has a deep yellowish-grey fur with black lines and spots. Adults have a head-to-body length of 57 to 78 cm (22 to 31 in), with a 20 to 30 cm (8 to 12 in) long tail. Males are larger than females classification of fishing cat: Scientific classification Domain: Eukaryota Kingdom: Animalia Phylum: Chordata Class: Mammalia Order: Carnivora Suborder: Feliformia Family: Felidae Subfamily: Felinae Genus: Prionailurus Species: P. viverrinus Characteristics: The fishing cat has a deep yellowish-grey fur with black lines and spots. Two stripes are on the cheeks, and two are above the eyes running to the neck with broken lines on the forehead. It has two rows of spots around the throat. The spots on the shoulder are longitudinal, and those on the sides, limbs and tail are roundish Endangered in Pakistan: In captivity: Fishing cat captive breeding programmes have been established by the European Association of Zoos and Aquaria and the American Association of Zoos and Aquariums. All the fishing cats kept in zoos around the world are listed in the International Studbook of the World Association of Zoos and Aquariums.Zoos in Thailand house around 30 individuals; birth rates are not particularly high.They have been placed in captivity as an "insurance population" due to their vulnerable status in the wild Taxonomy Topic: fishing cat Submitted to: Dr Najiya Al-Arifa Behaviour and ecology Phylogeny: Distribution and habitat: The fishing cat lives among dense vegetation near water and is thought to be primarily nocturnal. It is known to be a proficient long-distance and underwater swimmer. Adult males and females without dependent young are solitary. Females have been reported to range over areas of 4 to 6 km2 (1.5 to 2.3 sq mi), while males range over 16 to 22 km2 (6.2 to 8.5 sq mi). It has been observed resting in thick grassy habitats, often near a water body but sometimes far away from them. Adults have been recorded to vocalise "chuckling" sounds The fishing cat is broadly but discontinuously distributed in South and Southeast Asia. It predominantly inhabits densely vegetated wetlands around slow-moving bodies of water like swamps and marshes.These include low-salinity bodies such as oxbow lakes, and high-salinity ones such as tidal creeks and mangrove forests. Along these bodies of water, it conceals itself within the thick cover of forests, scrublands, reed beds, and grasslands. Most records are from lowland areas. Reproduction and development: Wild fishing cats most likely mate during January and February; most kittens in the wild were observed in March and April. However, fishing cats may mate as late as June. In captivity, the gestation period lasts 63–70 days; females give birth to an average of two to three kittens; the litter size can be as small as one to as large as four.

Meeting minutes

Transcript: Schedules will be sent in a Formal mail to Omneya If there is anything we will go back to Ibrahim Progress Enterprise will be with Ibrahim Mechanical video: we have the description but needs some modifications (Darwish & yara) Main Video: Still in progress (Omar Wael & Noura) Online: Pre-Campaign still in progress (Nesma & Bash) Campaign still in progress (Osama & Magdy) Verificating the page Date: Friday 11/3 Place: Zamalek (felouka) Program: Meeting point in Heliopolis (the exact place will be discussed) at 8:30am there will be a meeting before the outing LinkedIn Outing MECAzine Ibrahim Enterprise Verifecation Linkedin Game Notes Meeting Minutes (4/3/2016) Enterprise Meeting Agenda Offline: Distribution event will be held in the faculty of engineering - Ain Shams and Cairo universities -Date: Sunday or Monday in Ain Shams Tuesday or Wednesday in Cairo -Who will be available to go to Cairo? If it was on Tuesday: Omneya-Wael-Sobky-Magdy-Noura-Ahmed osama(operaions)-Moaaaz(FR) If it was on Wednesday: Ibrahim_MaiMai-Nesma-Rana-Darwish-Amira Online: Posts for VIPs-Post for the distribution event-post to notify that the deadline for sending articles will be postponed(today)-Writing tips-Video Omar Wael(today) Progress: -50 Articles were sent(3 of which are drawings) -Deadline will be postponed till 13/3 (discussable) Attendance: -Mohamed H. Darwish - Mai Saeed - Omar Abd El Aziz - Omneya El Kamali - Amira Kamel - Osama Jandali - Nesma Amer - Rana Salah - Reem Alaa - Mohamed Magdy - Omar Wael - Ibrahim Medhat - Nourhan Fouad - Mariam Nofal - Ahmad Yahia - Mahmoud Ahmad(late) -Yara El Maghrabi(late) MECAzine Ibrahim(Vice head) With Omar Wael (Today) OUTING With Yara Notes

Meeting Minutes

Transcript: Madeleine 1-1 Prizes 9/6 Block plans-Topics and skills will provided on block plans. All skills will be covered on days 1-3 and instructors are responsible for reviewing those skills. Day 5 will have the exit skills on them. What still needs to be done: Create block plans, Jessie approve block plans, laminate, attach velcro (order velcro?). Size: 17x22 (4 printer paper pieces) Technique cards--For fall it is more realistic to have instructors write in techniques. This will also be covered at all staff (see all staff section). 9/6 Technique Cards: Ask instructors to bring 2 ways to teach assigned skills. ex. Butterfly timing. They will have 5-7 minutes to teach both techniques. I will choose the 6-8 hardest skills to teach and assign them to instructors by 9/10 CRec Instructors: Chelsea Gabrielle Elyssa 9/4 Something sustainable and fun. Create cards that have existing Red Cross check list on one side and name, etc on the other. Put in a book with photo? 10/5- 24"x36" white boards. Box of skills for separated by level, box of techniques separated by skills and age appropriateness. Velcro on cards and white boards. Markers to add stuff. Before lessons use skill check sheets from WSI CD-Rom to indicate when you are introducing and reviewing skills. Create next week lesson plans after each class. (Paid for additional 30 minutes?) 10:00 Tadpoles- Emelia- Melissa Starfish- Mariah and Ricky Barracudas- Chelsea 10:45 Sea Turtles- Ricky Clown Fish- Chelsea- Melissa Guppies- Emelia and Mariah 11:30 Rainbow Fish- Ricky and Mariah Tiger Fish- Chelsea Dolphins- Emelia WINTER SCHEDULES Youth Lessons 10/1- Brainstorm ideas to convince instructors writing lesson plans are part of the job. Schedule meeting after lessons have started to de-brief how lesson plans are working and what could be improved Informally meet with Chelsea and Elyssa to discuss lesson plans and their role as leaders. Creating a culture. Working on lesson plans for winter- Possibly adding in review skills, start working on technique cards. Fall Schedule All Staff Training 9/24 Some youth lessons people may not have gotten bags, check that Brochures and emails were sent to the Resource Center for Students with Children and the Queer Resource Center. Brochures were also left at Housing/Res Life but we'd posters for year long programs to go up in housing were there might be families Jessie is covering party in the park on thursday, Madeleine will drop by Madeleine will put brochures for youth lessons in profs offices and break rooms etc. Lesson Plans Leadership Techniques from instructors in google doc- due Dec. 15 Skill Cards done by Dec. 15 Technique cards done Dec. 21st Laminating Jan 2-4 All supplies ready by Jan. 7 Lesson plans due Jan. 19 Inservice 10/1 Emailed Erica to schedule meeting to set up HootSuite Front Crawl/Back Crawl 1/28-2/6 6:30-7:15pm M/W Elyssa Front Crawl/Back Crawl 2/12-2/21 4:15-5pm T/Th Ricky Breaststroke/Sidestroke 1/29-2/7 8-8:45am T/Th Elyssa Basics for the Fearful 2/26-3/7 4:15-5pm T/Th Madeleine Basics for the Novice 1/29-2/7 4:15-5pm T/Th Mariah Basics for the Novice 2/11-2/20 6:30-7:15pm M/W Elyssa Efficiency- Turns and Technique 2/23 8-9:30am Chelsea Efficiency- Open Water 3/2 8-9:30am Chelsea Youth Lessons- Winter January 11th 3-5 Topics: Fun activities for adults Difficult kids 9/4 Lessons plans should provide flexibility in teaching. Must be able to check that everything gets taught at each level. Create cards of skills and cards of techniques for teaching those skills. Swim Clinics Front Crawl/Back Crawl October 9, 11, 16, 18 4:15-5:00p Elyssa 2 weeks, T/H $20 Front Crawl/Back Crawl October 22, 24, 29, 31 6:30-7:15p Gabrielle 2 weeks, M/W $20 Breaststroke/Sidestroke October 22, 24, 29, 31 4:15-5:00p Gabrielle 2 weeks, M/W $20 Basics for the Fearful Swimmer October 8, 10, 15, 17 6:30-7:15p Madeleine 2 weeks, M/W $20 Basics for the Fearful Swimmer November 6, 8, 13, 15 8:00-8:45a Madeleine 2 weeks, T/H $20 Basics for the Novice Swimmer October 23, 25, 30, Nov. 1 4:15-5:00p Elyssa 2 weeks, T/H $20 Efficiency (turns & technique) 3-Nov 1:00-2:30 Chelsea 1 Saturday $10 Marketing Possible Aids: Lauren Jason Brian (9/6-sent an email to asses interest, waiting replies.) Youth Lessons WSI Candidates: Ricky Nathan Emelia 10-10:30 Tadpoles- Gabrielle/Emelia Starfish- Elyssa/Ricky Barracudas- Chelsea/Nathan 10:45-11:15 Sea Turtles- Gabrielle/ Ricky Clown Fish- Chelsea/Emelia Guppies- Elyssa/Nathan 11:30-12:00 Rainbow Fish- Gabrielle/ Nathan Tadpoles- Chelsea/Ricky Tiger Fish- Elyssa/ Emelia Safety FALL Youth Lessons-Fall Jessie 9/4 Block Plans: Create template before all staff to determine how much say swim instructors need in the development of new lesson plans. 10/1- Filled out request to get signage announcing that we've opened another tadpole class at 11:30 SWIM CLINCIS 9/24 Madeleine/ Fadi will meet with Peter about rec clubs CPR Discuss transition Staff How to get people to reply to emails Hiring swim instructors Promoting

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