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Meeting Minutes

Transcript: Meeting Minutes By: Group 3 ABOUT The “Minutes” in here doesn’t refer to the measure of time . It refers to the ‘’minute’’ (mīˈn(y)o͞ot) notes taken during the meeting . It must include the ff. Details: • Decisions made • Next steps planned • Identification and tracking of action items MEETING MINUTES  Serves as a reference point for: • When the meeting’s outcomes impact other collaborative projects within the organization • Serves to notify individuals of tasks assigned  It is a tangible record for the participants .  A source of information for those who were unable to attend.  Usually done by the Secretary/Minutes Taker 5 ESSENTIAL STEPS A well-planned meeting helps ensure effective meeting minutes. For easier minute taking, the minutes-taker could work with the Chair to create a document format that works as an agenda and minutes outline as well. 1.) PRE-PLANNING The meeting agenda can be used as a guide/outline and provides information that includes: • The names of all the meeting attendees, including guests or speakers • Documents that are sent out with the agenda or handed out in the meeting It is also important to ask the chair of the committee/board what they expect of your role and the details in the minutes. Before taking notes, it is important to know what kind of information you need to record It usually includes the ff: • Date and time of the meeting • Names of the meeting participants and those unable to attend (e.g., “regrets”) • Acceptance or corrections/amendments to previous meeting minutes 2.) RECORD-TAKING AT THE MEETING • Decisions made about each agenda item, for example: o Actions taken or agreed to be taken o Next steps o Voting outcomes o Motions taken or rejected o Items to be held over o New business o Next meeting date and time  Tips that might help your note taking • Create an outline • Check-off attendees as they enter the room • Record decisions or notes on action items • Ask for clarification if necessary • Don’t try to capture it all • Record it Once the meeting is over, write the minutes as soon as possible while everything is still fresh a.) Be Objective • Include a short statement of each action taken by the board and a brief explanation of the rationale for the decision • When there is extensive deliberation before passing a motion, summarize the major arguments 3.) MINUTE-WRITING/TRANSCRIBING  b.) Write in the same tense throughout  c.) Avoid using names except for motions or seconds  d.) Avoid inflammatory or personal observations  e.) Review your outline, ensure that all decisions, actions and motions are noted  f.) Add additional notes, clarify all points raised, if necessary  g.) Edit to ensure brevity and clarity, for easy reading As the official ‘’minutes-taker’’ or secretary, your role may include the dissemination of the minutes, but it must first be reviewed by the chairman The minutes are usually shared online which is great for paperless sharing process: • Sharing via cloud- when the organization uses a cloud-based membership system • Sharing via google docs • Sharing via email 4.) DISTRIBUTION OF MEETING MINUTES  Tools for Meeting Minutes: • Google Docs • OneNote (for Microsoft Users) • Evernote • Meeting Mix • Textpad/TextMate • Agreedo 5.) FILING OR STORAGE OF MINUTES FOR FUTURE REFERENCE • Once revisions are made by committee and board, they must be stored for future reference • It can be stored via online (Google Docs, SkyDrive) • Can be backed up on an external hard drive • Hard copies may be printed and stored • Provided to a staff member/chair for filing THE END

Meeting Minutes

Transcript: Why Meeting Minutes Matter Meeting minutes are important. They capture the essential information of a meeting decisions and assigned actions. They keep attendees on track by reminding them of their role in a project and clearly define what happened in a group session. What most people don’t know is that meeting minutes shouldn’t be an exact recording of everything that happened during a session. Minutes are meant to record basic information such as the actions assigned and decisions made. they can be saved and used for reference or background material for future meetings relating to the same topic. The Role of the Minute Taker Any person who attends a meeting may be asked to do this. Traditionally secretaries sat quietly taking notes, but chances are you will be expected to take part in the meeting AND take notes. Your role as minute taker can affect how you interact during the meeting. the minutes will serve as an official record of what took place during the meeting, you must be very accurate. Choose Your Weapon Wisely! There are plenty of gadgets to help you take better notes, just make sure you pick the right tool for yourself. Make sure your tool of choice is in working order and have a backup just in case. Decide how you will take notes, i.e. pen and paper, laptop computer, or tape recorder. Top Tip - Always take a backup pen and paper! Standard Meeting Minute Template Meeting minutes normally include these elements as standard; Note the time the meeting begins. Time, date and venue. Attendees present and attendees missing Key outcomes from the meeting - decisions made, actions agreed and open issues. Note the ending time of the meeting. During the meeting Don’t try to record notes verbatim it’s not necessary. Minutes are meant to give an outline of what happened in the meeting, not a record of who said what. Focus on understanding what’s being discussed and on recording what’s been assigned or decided on. After the meeting Type up the minutes as soon as possible after the meeting, while everything is still fresh in your mind. Include the name of organization, name of committee, type of meeting (daily, weekly, monthly, annual, or special), and purpose of meeting. When you finish typing the minutes, ask the meeting lead to review the document for errors. Send the final copy of the minutes to attendees right away. Keep a copy of the notes (and the template) for yourself in case someone wants to review them later. Recording meeting minutes ensures that the decisions and actions resulting from a meeting aren’t lost or forgotten. By taking the time to record proper meeting notes you’ll make sure the time and effort that goes into a meeting isn’t wasted. Minutes Pass around an attendance sheet. Top Tip - Remember who said what by making a named seat plan at the start of the meeting when introductions are made, and referring to it as necessary.

Meeting Minutes

Transcript: Examples Success! A particular organization may value and respect seniority more than others. A younger employee in that organization may face resistance from his/her subordinates just because of his/her age and ideas that the majority of the colleagues are not familiar with. The underwritten rule of success in that situation is to be selective of the upcoming battles and be respectful of others' input. Unwritten Rules of Success in the Organization Every organization has it's own unwritten rules of success There are intra-organizational rules specific to the culture of the unit. Networking - Meet new connections Resume Building - Share the resume with the mentor Mentor Comments Goals for Meeting 4 Job Applications - applied for 2 positions - inquired about 1 position not located in Plano, TX. Networking - Set up lunch and visit appointment Skill Building - Reading business insights on Stanford Business Review - Continue learning Advanced Excel on MyLearning. Meeting Minutes Discussion Mentor-Mentee Meeting 3 6/9/14 Accomplishments Keep up the good work!

Meeting Minutes

Transcript: template/agenda (generally) not a transcription of the meeting short, easy to review what when who was there (and not) motions responses debate (or not) decisions votes secretary signed circulated other technologies used to record/transcribe meetings (documentation) formats vary widely based on the requirements of the organization minutes protocols notes written record -continuity when staff changes -can serve as legal documents -explain expenses -record of activities (funded groups) -evidence of assignments, work done, etc. -historical record But why? Meeting Minutes

PowerPoint Game Templates

Transcript: Example of a Jeopardy Template By: Laken Feeser and Rachel Chapman When creating without a template... http://www.edtechnetwork.com/powerpoint.html https://www.thebalance.com/free-family-feud-powerpoint-templates-1358184 Example of a Deal or No Deal Template PowerPoint Game Templates There are free templates for games such as jeopardy, wheel of fortune, and cash cab that can be downloaded online. However, some templates may cost more money depending on the complexity of the game. Classroom Games that Make Test Review and Memorization Fun! (n.d.). Retrieved February 17, 2017, from http://people.uncw.edu/ertzbergerj/msgames.htm Fisher, S. (n.d.). Customize a PowerPoint Game for Your Class with These Free Templates. Retrieved February 17, 2017, from https://www.thebalance.com/free-powerpoint-games-for-teachers-1358169 1. Users will begin with a lot of slides all with the same basic graphic design. 2. The, decide and create a series of questions that are to be asked during the game. 3. By hyper linking certain answers to different slides, the game jumps from slide to slide while playing the game. 4. This kind of setup is normally seen as a simple quiz show game. Example of a Wheel of Fortune Template https://www.teacherspayteachers.com/Product/Wheel-of-Riches-PowerPoint-Template-Plays-Just-Like-Wheel-of-Fortune-383606 Games can be made in order to make a fun and easy way to learn. Popular game templates include: Family Feud Millionaire Jeopardy and other quiz shows. http://www.free-power-point-templates.com/deal-powerpoint-template/ Quick video on template "Millionaire" PowerPoint Games Some games are easier to make compared to others If users are unsure whether or not downloading certain templates is safe, you can actually make your own game by just simply using PowerPoint. add logo here References Example of a Family Feud Template PowerPoint Games are a great way to introduce new concepts and ideas You can create a fun, competitive atmosphere with the use of different templates You can change and rearrange information to correlate with the topic or idea being discussed. Great with students, workers, family, etc. For example: With games like Jeopardy and Family Feud, players can pick practically any answers. The person who is running the game will have to have all of the answers in order to determine if players are correct or not. However, with a game like Who Wants to be a Millionaire, the players only have a choice between answers, A, B, C, or D. Therefore, when the player decides their answer, the person running the game clicks it, and the game will tell them whether they are right or wrong.

Meeting minutes

Transcript: Schedules will be sent in a Formal mail to Omneya If there is anything we will go back to Ibrahim Progress Enterprise will be with Ibrahim Mechanical video: we have the description but needs some modifications (Darwish & yara) Main Video: Still in progress (Omar Wael & Noura) Online: Pre-Campaign still in progress (Nesma & Bash) Campaign still in progress (Osama & Magdy) Verificating the page Date: Friday 11/3 Place: Zamalek (felouka) Program: Meeting point in Heliopolis (the exact place will be discussed) at 8:30am there will be a meeting before the outing LinkedIn Outing MECAzine Ibrahim Enterprise Verifecation Linkedin Game Notes Meeting Minutes (4/3/2016) Enterprise Meeting Agenda Offline: Distribution event will be held in the faculty of engineering - Ain Shams and Cairo universities -Date: Sunday or Monday in Ain Shams Tuesday or Wednesday in Cairo -Who will be available to go to Cairo? If it was on Tuesday: Omneya-Wael-Sobky-Magdy-Noura-Ahmed osama(operaions)-Moaaaz(FR) If it was on Wednesday: Ibrahim_MaiMai-Nesma-Rana-Darwish-Amira Online: Posts for VIPs-Post for the distribution event-post to notify that the deadline for sending articles will be postponed(today)-Writing tips-Video Omar Wael(today) Progress: -50 Articles were sent(3 of which are drawings) -Deadline will be postponed till 13/3 (discussable) Attendance: -Mohamed H. Darwish - Mai Saeed - Omar Abd El Aziz - Omneya El Kamali - Amira Kamel - Osama Jandali - Nesma Amer - Rana Salah - Reem Alaa - Mohamed Magdy - Omar Wael - Ibrahim Medhat - Nourhan Fouad - Mariam Nofal - Ahmad Yahia - Mahmoud Ahmad(late) -Yara El Maghrabi(late) MECAzine Ibrahim(Vice head) With Omar Wael (Today) OUTING With Yara Notes

Meeting Minutes

Transcript: Rough idea's for Ex's and Oh's Storyboard/Storyline Locations Our original song was Rihanna "What now" we decided to changed this as we didn't think it was we was wanting to create so we sat down as a group to discuss what potential songs should do and this is where we came across three song that we could do. Going to the chapel by The Dixie Cups- overall we decided that this wasn't the song we thought we would be able to make a song out off, as we struggled with it not being a current song. The Power of Love by Gabrielle Aplin- Even though this is a cover of a song it is more up to date and we got loads of ideas of what we could do ranging from it being set outside with fairy lights to being a dance number, the issue with this song was that we felt as if it was too slow and the lip syncing shots would be quite hard to film accurately Ex's and Oh's by Elle King- This is the song we finally fit our video and it's what we wanted to create as it was upbeat but had an underlying message that could have a lasting impact on our audience. When we decided our song we were then able to sit down and have other meetings where we could decide what we actually wanted to film. In our second to last meeting we decided on our storyline which is off a woman who is trapped by society and her insecurities which leads to her feeling like she has no one. Using the metaphor of "lovers" as a reflective way to say they are society and this is what "haunts" her. The storyboard was created over three day, each day designated to someone to fill out and this lead to us having quite a detail story of what we want and how we are going to get it by going through lyric by lyric and second by second. Meeting Minutes Changing the song Filming in a range of locations Having about 8 different costumes Focussing it around her mental health Have her being quite over the top at the start and dimise throughout it Water falling onto her Eyes opening and closing High and low key lighting After we decided on what are artist was looking, we thought we would look into where we could film. Straight away we knew that filming in a studio would be our first location as we can control the lighting and what we actually want to film and not being restricted to what the lighting would allow us to do. The shots we wanted to film were the main lip syncing as it can be brightly lit to show the significance. The second location is the cemetery we wanted a sinister location that could be used in order to create the sense that she wasn't stable in her mental health that showed her seeing dead people and that's reflected via the graveyard link. I thought this would be effective as it sets us aside from most pop music videos as they don't use a graveyard as a main location. Our last main location is an airport, we came to the conclusion that doing the the stereotypical thing of running to an airport would work as we want the audience to follow this story so need to be interested. The idea to use two other small locations was vital when making the storyboard and this is where we found that we need to film in London in order to make a time lapse video, also for our birdseyes view we are filming in an alley way in south London to give the video a different element to it. In our second meeting we wanted to establish what sort of style our character/artist had and how it can become relatable to specific people we are targetting like youth. Having the artist dressed in modern day clothes it helps for them to be able to understand the character we want to create. It then came to the point where we needed to look at other music videos and we found that in most music videos the artist always has an everyday casual outfit, we then thought this is something we should do. In most female lead music videos there is always a glamorous outfits and we did this through her wearing a sparkly green skirt. Costumes/inspiration

Meeting Minutes

Transcript: Madeleine 1-1 Prizes 9/6 Block plans-Topics and skills will provided on block plans. All skills will be covered on days 1-3 and instructors are responsible for reviewing those skills. Day 5 will have the exit skills on them. What still needs to be done: Create block plans, Jessie approve block plans, laminate, attach velcro (order velcro?). Size: 17x22 (4 printer paper pieces) Technique cards--For fall it is more realistic to have instructors write in techniques. This will also be covered at all staff (see all staff section). 9/6 Technique Cards: Ask instructors to bring 2 ways to teach assigned skills. ex. Butterfly timing. They will have 5-7 minutes to teach both techniques. I will choose the 6-8 hardest skills to teach and assign them to instructors by 9/10 CRec Instructors: Chelsea Gabrielle Elyssa 9/4 Something sustainable and fun. Create cards that have existing Red Cross check list on one side and name, etc on the other. Put in a book with photo? 10/5- 24"x36" white boards. Box of skills for separated by level, box of techniques separated by skills and age appropriateness. Velcro on cards and white boards. Markers to add stuff. Before lessons use skill check sheets from WSI CD-Rom to indicate when you are introducing and reviewing skills. Create next week lesson plans after each class. (Paid for additional 30 minutes?) 10:00 Tadpoles- Emelia- Melissa Starfish- Mariah and Ricky Barracudas- Chelsea 10:45 Sea Turtles- Ricky Clown Fish- Chelsea- Melissa Guppies- Emelia and Mariah 11:30 Rainbow Fish- Ricky and Mariah Tiger Fish- Chelsea Dolphins- Emelia WINTER SCHEDULES Youth Lessons 10/1- Brainstorm ideas to convince instructors writing lesson plans are part of the job. Schedule meeting after lessons have started to de-brief how lesson plans are working and what could be improved Informally meet with Chelsea and Elyssa to discuss lesson plans and their role as leaders. Creating a culture. Working on lesson plans for winter- Possibly adding in review skills, start working on technique cards. Fall Schedule All Staff Training 9/24 Some youth lessons people may not have gotten bags, check that Brochures and emails were sent to the Resource Center for Students with Children and the Queer Resource Center. Brochures were also left at Housing/Res Life but we'd posters for year long programs to go up in housing were there might be families Jessie is covering party in the park on thursday, Madeleine will drop by Madeleine will put brochures for youth lessons in profs offices and break rooms etc. Lesson Plans Leadership Techniques from instructors in google doc- due Dec. 15 Skill Cards done by Dec. 15 Technique cards done Dec. 21st Laminating Jan 2-4 All supplies ready by Jan. 7 Lesson plans due Jan. 19 Inservice 10/1 Emailed Erica to schedule meeting to set up HootSuite Front Crawl/Back Crawl 1/28-2/6 6:30-7:15pm M/W Elyssa Front Crawl/Back Crawl 2/12-2/21 4:15-5pm T/Th Ricky Breaststroke/Sidestroke 1/29-2/7 8-8:45am T/Th Elyssa Basics for the Fearful 2/26-3/7 4:15-5pm T/Th Madeleine Basics for the Novice 1/29-2/7 4:15-5pm T/Th Mariah Basics for the Novice 2/11-2/20 6:30-7:15pm M/W Elyssa Efficiency- Turns and Technique 2/23 8-9:30am Chelsea Efficiency- Open Water 3/2 8-9:30am Chelsea Youth Lessons- Winter January 11th 3-5 Topics: Fun activities for adults Difficult kids 9/4 Lessons plans should provide flexibility in teaching. Must be able to check that everything gets taught at each level. Create cards of skills and cards of techniques for teaching those skills. Swim Clinics Front Crawl/Back Crawl October 9, 11, 16, 18 4:15-5:00p Elyssa 2 weeks, T/H $20 Front Crawl/Back Crawl October 22, 24, 29, 31 6:30-7:15p Gabrielle 2 weeks, M/W $20 Breaststroke/Sidestroke October 22, 24, 29, 31 4:15-5:00p Gabrielle 2 weeks, M/W $20 Basics for the Fearful Swimmer October 8, 10, 15, 17 6:30-7:15p Madeleine 2 weeks, M/W $20 Basics for the Fearful Swimmer November 6, 8, 13, 15 8:00-8:45a Madeleine 2 weeks, T/H $20 Basics for the Novice Swimmer October 23, 25, 30, Nov. 1 4:15-5:00p Elyssa 2 weeks, T/H $20 Efficiency (turns & technique) 3-Nov 1:00-2:30 Chelsea 1 Saturday $10 Marketing Possible Aids: Lauren Jason Brian (9/6-sent an email to asses interest, waiting replies.) Youth Lessons WSI Candidates: Ricky Nathan Emelia 10-10:30 Tadpoles- Gabrielle/Emelia Starfish- Elyssa/Ricky Barracudas- Chelsea/Nathan 10:45-11:15 Sea Turtles- Gabrielle/ Ricky Clown Fish- Chelsea/Emelia Guppies- Elyssa/Nathan 11:30-12:00 Rainbow Fish- Gabrielle/ Nathan Tadpoles- Chelsea/Ricky Tiger Fish- Elyssa/ Emelia Safety FALL Youth Lessons-Fall Jessie 9/4 Block Plans: Create template before all staff to determine how much say swim instructors need in the development of new lesson plans. 10/1- Filled out request to get signage announcing that we've opened another tadpole class at 11:30 SWIM CLINCIS 9/24 Madeleine/ Fadi will meet with Peter about rec clubs CPR Discuss transition Staff How to get people to reply to emails Hiring swim instructors Promoting

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